My 5 best web apps and why they work

If you use Facebook or Gmail in a browser, you are using what we call a web app. The software comes from a server while the user interface runs in your browser. A web app can take shape as a stand-alone program or a mobile app. The best web apps make your digital life easier, keep reading for more details.

Disclaimer: I do not get paid as an affiliate by any of these services. This article is my personal view, written to help others make good choices and get the most out of these very best web apps.


Here is a short list of my top 5 best web apps:

  1. LastPass – the ‘how did I manage before?’ password manager
  2. G Suite – formerly Google Apps for Work or Google Apps for private users
  3. Trello – for projects and collaboration
  4. Remember the milk – task manager and life saver
  5. Slack – bye bye email:)

LastPass is a password manager and more…

I was sceptical at first. How can you trust anyone with all of your passwords?
LastPass encrypts and stores all data in an intuitive interface. The data encrypts and decrypts at a device level. LastPass works on any device. They have an AES-256 bit encryption with PBKDF2 SHA-256 security. And some extra goodies running in the background. It’s pretty badass and you can tweak the settings to a stealth level. 
If you are interested in the technology behind AES (advanced encryption standards), you should definitely check out John Mason’s excellent post at The Best VPN.
What can LastPass do? (the list is not exhaustive)
  • Save your URL, username and login credentials
  • Generate secure passwords
  • Save generic, password protected notes
  • Autofill forms and logins
  • Share passwords with people
How does it work? LastPass needs an email address and master password to get started. You need to remember your master password. LastPass can generate new secure passwords and save your login credentials within seconds. I recommend the extension for your browser. Download the app and activate multi-factor authentication. You can choose between many different ways to secure your LastPass account in the menu.

Why does it work? First and foremost, my experience is that this service is a huge time saver. It also makes life easier. The auto-fill function makes it easy to open a form. LastPass will do the rest by filling in your name, address, and phone number. If you open an app on your mobile phone, LastPass can use your fingerprint to log in. Once you’ve registered a password, you’re set. No more asking your better half where the note with your Twitter login is. Or using the same credentials on 50 different services (yes, you can have different passwords now…). Or receiving credentials through an email from your colleague.

And the price? Free, with the option to upgrade to premium for $2 per month.
And there is more. Why not store your passport, bank accounts, credit cards, birth certificate, insurance info, vehicle numbers, or API’s…? The list goes on. This makes LastPass my daily hero and one of my best web apps.

G Suite is the collection of apps and services that makes business life easier

It’s an art to create complex software and then take a step back from the user interface. Google does this quite well. Everything from their UI & UX design to white space and ease of use makes G Suite great. To be clear, G Suite is for business use. Google Apps are for personal use.
What can G Suite do? (the list is not exhaustive)
  • Communication, [email protected], Hangout, Calendar, G+
  • Create documents, sheets, forms, presentations, notes, sites
  • Cloud storage from 30 GB
  • Administration, devices, settings, users, apps
How does it work? Create your G Suite by registering online and customize your settings to your needs. You’ll need a valid credit/debit card, your company’s registration number, and you’re set. Needless to say, G Suite is scalable beyond limits. The encryption is good and you can activate 2-factor authentication for your account. You can use Gmail as your email application, which is a great tool. G Suite and all of its applications can extend with third party applications. The beauty of G Suite is the user experience. You can collaborate in any web app with people in your organisation in real time. This saves you a lot of time and extra emails.
And the price? Starting from $5 per user per month. (You can start alone if you like)
And there’s more. For startup companies, G Suite is the perfect match. You can save a lot of time on your set up and the apps work out of the box, so there’s no need to set up stuff or download anything. Access anything from any device. Set up a simple web page within minutes to show off your idea. Collaborate with other people around the globe. A great collaboration of user-friendly and professional web apps.
Through my experiences working with different companies, I’ve found that the sheer volume of hours and resources put into server, email and software expenditures are alarming. G Suite makes life easier and saves companies a lot of time and money.

Trello is my project and collaboration tool

Kanban board is a visual workflow. You can make it as simple or advanced as you like. With Trello, you can get started within minutes since the tool is so intuitive. For the hard core project manager, Trello may be too simple and may lack some necessary features. For the rest, Trello can be a fun and very cool way to solve tasks.
What can you do with Trello? (the list is not exhaustive)
  • Create a visual workflow, checklist or other cool boards
  • Collaborate with people
  • Add links, files, descriptions and comments to each card
  • Delegate tasks
  • Set reminders
  • Integrate with third party web apps
How does it work? Sign up for a free account and create your first board. It’s quite easy and you’ll get plenty of help getting started. When I create a new project, I make three basic lists on my board: To do – Doing – Done. This way I can get an overview of my workflow. The idea is to break up a project (a task containing three or more “to do’s”) into digestible chunks. It’s easy to get overwhelmed sometimes, right? Trello can store recipes, lists of books, lists of music, a welcome board for new employees, wish lists for birthdays or whatever else comes to mind. You can choose from a lot of templates online.
Why does it work? Trello is easy to use and gives you great control over your projects and tasks. When you collaborate with someone, you’re always up to date on the progress. It can be a real time saver if you concentrate on getting stuff done. Companies can save a lot of time and resources by easily uploading relevant information in a Trello board of their own. Policies, vacation rules, workplace rules, how stuff works, resources to find info, who works where, training resources, or contact info. It’s a great tool to have in your daily workflow.
And the price? Free gives you a lot of power to do stuff. If you need more juice it will cost you from $9.99 per user/month.
And there’s more. Think about it… If you do repetitive tasks to inform people of the same thing, why not consider using Trello to do the hard work? Write it once and share it unlimited times.

Remember The Milk is my true life saver

This awesome web app is probably my favourite. The best web apps provide you with the freedom to handle your challenges. RTM does this in an excellent way. It’s a simple way to remember stuff, but don’t let the name or straightforward interface fool you. It is very powerful under the hood.
What can you do with Remember The Milk? (the list is not exhaustive)
  • Save your tasks in lists
  • Tag your tasks
  • Create smart lists
  • Set reminders
  • Collaborate with people
  • Set priorities
  • Set places
  • Integrate with calendars
How does it work? Sign up for an account online and start moving things from your head to the web app. Your brain will thank you, and you can be sure to remember details if you’re good at registering stuff and keep things updated. You can use a mobile app too, which works very well.
Why does it work? Remember The Milk (RTM) works because of the powerful ‘hidden’ features. I’m a fan one called GTD by David Allen. RTM is the only app I’ve found that works well with the idea (I’m sure there are others too. If you know any, please leave a tip at the bottom:). You can use RTM as an everyday tool to get reminders and create to-do lists. But it shines when you add context to your tasks.
If I add a task for fixing the kitchen table, I tag it with the place @home, #maintenance and #next-action. Then I create a smart list containing the context @home and set a rule to only show tasks with the tag #home and #next-action. Every task created in every list containing the tag #next-action and @home will then show up in my smart list. This way I’m only focusing on tasks that are urgent, tagged with #next-action and the context of @home. All the other tasks are out of sight for the moment. You can have as many smart lists as you need. I recommend using them context based like @computer, @phone, @home, @email or whatever suits you.
And the price? Free with some small restrictions and a premium price of $39.99 per year if you need the full package.
And there is more. Remember The Milk is a useful web app in many different ways. Think of a list as a project, then add every task you need to complete the project and sort them in a smart context. This is a great way to be very productive. Other usages are checklists, resources or an inventory of your food in the freezer. Needless to say, there are endless possibilities. Whatever can make your life easier and save you time, money and headaches:) Check out some cool stuff in the forum.

Slack makes communication a breeze

I’m fortunate professionally because I get to work on diverse projects. Slack makes my day so much easier by adding some magic to the way I communicate with others. This is my best web app for communication.
What can you do with Slack? (the list is not exhaustive)
  • Communicate in person
  • Communicate through channels or teams
  •  Send direct messages
  •  Set reminders
  •  Share files
  • Connect with services and their users, e.g WordPress chat
  • Integrate with a large collection of third party services and apps
How does it work? Sign up for a free account, use the web, desktop, or mobile apps or whatever works best for you. Create your team by inviting collaborators or join in on a team. When you hit the ceiling for your free account, you can choose to upgrade to extended features.
I consolidate my slack teams in a mobile app and desktop app for Linux. I have a full overview of anything that happens on any channel, and I can choose to mute the notifications. Slack pushes any notifications you activate to receive them in real time. This makes your communication with a remote team very effective. I even use it for personal communication with a friend.
Why does it work? You can skip internal emails. No more cc or bcc or open hundreds of unnecessary emails. Catch up on any conversation or direct message that interests you and let the rest pass by in the background. You can trigger certain words or phrases and receive notifications if someone mentions them. This is a lot more effective, allowing you answer urgent matters right away and saving a lot of time. There’s also a directory for personal files and all files. The search function is amazing. The way you can create direct messages with chosen people is great. The slackbot is also a pretty cool feature. The possibilities to integrate Slack in your web apps and daily workflow are stunning.
And the price? Free for small teams with 5 GB storage and from $6.67 for the standard package.
And there is more. Slack can adapt to your needs. Most users only use a percentage of the Slack features. You can
  • speed up with keyboard shortcuts
  • add Skype to your profile
  • allow signups from your domain
  • connect email forms from a website
  • perform an advanced search
  • and at the end, scroll to You – Preferences – Advanced Options to try the “Surprise me” option. Have fun!